Home
Member's Only Index

   

The Yuleloggers Club

     

By-Laws

   

   

      

The YuleLoggers By-laws  

   
   
Article I: Name, Purpose, and Meeting Location
   
    Section 1:  The club shall be known as "The YuleLoggers".
   
Section 2: The YuleLoggers are a local club chapter of the Hallmark Keepsake Ornament Collectors Club (KOCC). The purpose is to bring together collectors of Hallmark Christmas ornaments and other collectibles.  
   
Section 3:  (Updated per vote of the membership, effective 9/23/03.) The YuleLoggers shall meet online during the first full week of every month on the YuleLog Bulletin Board’s private forum for the club “The YuleLoggers Meeting Room”.   The meeting shall start on the first Saturday of the month. The meeting may be opened at any time on the first Saturday. The meeting will close no earlier than 8 PM on the second Sunday after the meeting is opened. The Board of Elected Officers (hereinafter referred to as “Board”) may alter the meeting dates if there are major conflicts. Notification will be given to the membership if the meeting dates are changed.   
   
   
Article II:  Membership and Dues  
   
Section 1:   Membership shall be open to all people who have an interest in ornaments and other Hallmark collectible items. Minors (under 18 years old) must be sponsored by a consenting adult who will guarantee financial responsibility. Minors are not eligible to be club officers.  
   
Section 2: Dues shall be paid in full annually each January 31st for that calendar year. Dues shall be established by a majority vote of the membership each fall prior to the upcoming year. To be considered an active member, dues for the current year must be paid in full.  
   
Section 3:  Members who have not paid their dues in full shall be considered delinquent. The Board may consider dropping the membership of anybody in delinquency.
   
Section 4:   A complimentary membership shall be given to a representative of each official club sponsor.
   
   
Article III:  Board of Elected Officers
   
Section 1:  Elected officers serving on the Board shall be the President, Vice-President, Secretary, Treasurer and Club Coordinator.  
   
Section 2:  At the September meeting, the President shall appoint a Nominating Committee, whose duty it shall be to nominate one or more candidates for each office. The Nominating Committee shall also accept nominations from the general membership beginning in the October meeting until October 31st.  
   
Section 3:   Nominations will be announced at the beginning of the November meeting and the election shall be held at the close of the November meeting. Those elected by majority vote shall take office in January.  
   
Section 4: Term of office for all positions shall be one calendar year, with a maximum service time of two consecutive years in one position unless an office cannot be filled. Officers are responsible for turning over information and club materials to the new officers for the January meeting. The club will reimburse postage for such transfers.  
   
   
Article IV: Duties of the Board  
   
Section 1:   The Board may vote upon issues that do not require the vote of the entire club.  
   
Section 2:  The Board may appoint necessary club positions and shall list all appointments on the club website.  
   
Section 3:   With a Board majority vote, they may spend up to $150.00 of the club's funds on a club expenditure without a vote from the membership. Payments of over $150 may be made without a vote when the payment is for items where monies have already been received ie: the club ornaments or club shirts, and the payment going out is equal to the amount that has been received.  
   
   
Article V: Duties of Elected Officers
    
Section 1: The President shall preside over all meetings. He/She shall appoint any necessary committees.  
   
A Finance Committee will be appointed by the President. This committee will consist of three members, of whom one is the chair, plus the Treasurer. Every month, the Finance Committee members will perform a Monthly Review which will consist of comparisons of the Monthly Treasurer's Report, the monthly Bank Statement, bank deposit slips, checks, and the monthly statement from our online account. If the Committee should find a discrepancy that is not simply resolved, the chair will then contact the Club Board. The chair will report the findings of the review to the Board each month.  
    
The Finance Committee will submit a Budget and a Dues recommendation each fall to be voted on by the membership.
   
Section 2: The Vice-President shall arrange for an activity for each meeting. The Vice-President shall oversee the duties of Officers during their absence, incapacity, or withdrawal from office until a new Officer is elected.  
   
Section 3:   The Secretary shall record minutes for each meeting, report them at the next meeting, and oversee the polling on issues which require a vote. The Secretary shall also maintain records of the meeting attendance (roll call) and a history of club voting.  
    
Section 4:  The Treasurer has custody of all club funds and membership records. He/She shall maintain a Club checking account and possibly an online account for recording and depositing funds, paying club bills, and reimbursing members for approved club expenditures. The Treasurer shall prepare and submit a financial report (following the guidelines for them on the club website) at each monthly meeting. The Treasurer may spend up to $25.00 of the club’s funds without a vote from the membership or Board.
   
Section 5:  The Club Coordinator will keep an up-to-date membership list and will be the contact person for Club member's information changes. He/She will help facilitate the transition of new members into the club and in doing so will liaise with the Yahoo board moderator, Welcome Wagon and Club Webmaster. The Club Coordinator will coordinate and be responsible for mailing all club merchandise including pins and liaising with committees who will help create the merchandise and the Treasurer.  
   
Section 6: Aside from the President, in the event an office is vacated mid-year, a committee shall provide nominations for the position. Active members may also suggest nominations for office. The membership shall elect. If the election occurs within the last four months of the year, the new officer shall serve for the next year also.
   
Section 7: All elected officers may choose to be part of any or all committees, except the Nominating Committee, as a participating working member or simply in an advisory position.  
   
   
Article VI: Voting and Meeting Agenda  
   
Section 1: The club shall be governed by the “YuleLoggers Rules of Order for Comfort and Joy” found on the club website. They include the process of how to bring items up for vote to the membership. These rules may be changed at any meeting by a favorable majority (50% + 1) of the members voting.  
    
Section 2:  The meetings shall list roll call, officers’ and committees’ reports, old business, and new business.  
    
Section 3: Voting will be conducted at the eGroups Polling site for The YuleLoggers. All polls shall start within three days of the conclusion of the meeting. Polls shall remain open for seven days.  
    
Section 4: A favorable majority of members voting must be obtained to pass any issue. If a favorable majority is not obtained, there will be a run-off vote on the two top suggestions.  
    
Section 5: Minutes and Treasurers Reports shall be voted on every month as a standard procedure.
    
Section 6: Amending the bylaws requires a two-thirds majority of the membership that votes. Newly amended bylaws shall go into effect immediately unless the amendment designates a specific time period.  
    
    
Article VII: Sponsors 
    
Section 1: All official sponsors of the YuleLoggers shall be named on the club website.